MSDS Management

TERMS® The Environmental Regulation Management System) MSDS Management & SARA Title III Reporting Software)

TERMS® is specifically designed to electronically manage MSDSs and complete SARA Title III tracking and reporting including the Form R, Form A and Tier II.  The TERMS® software will analyze the chemicals onsite, sum the total of reportable chemicals, compare them to the threshold limits and automatically convert units to pounds to generate the reports on the proper federal forms.  MAXCOM maintains and updates all regulatory information pertaining to SARA Title III to assure you are kept in compliance.  TERMS® converts your paper system into an electronic format and can be customized to satisfy your company’s requirements.  TERMS® has been utilized since 1988 and is unmatched in features and ease of use.

Like the MSDS Standard™software package, TERMS® contains all of the following MSDS Management features but also has Inventory and SARA Reporting Modules.

Filtering and Multi-Level Search Capabilities

Search by: Product Name Product CAS # Synonym Ingredient Ingredient CAS # Part # Text in MSDS Body     Filter by: Site Location Manufacturer Active and/or Archived MSDSs Customer defined Category

SARA Title III Reporting Capabilities

TERMS® handles SARA Title III Reports including: EHS Report (302), CERCLA Spill Report (304), Tier II (312), Form R (313), Form A and tracking of HAPs and VOCs. The reports are designed to meet OSHA, EPA and state requirements including reports by: product name, supplier, date, hazardous ingredients, locations, NFPA & HMIS ratings, emergency information, labeling, part numbers, hazard categories, synonyms, spill information, public and private notes and regulatory information. Organizations can archive their MSDSs to satisfy OSHA's 30-year rule. The software also automatically prepares MSDS Request Letters and NFPA/HMIS labels.

NFPA/HMIS Secondary Container Labeling

TERMS® helps you prepare and print color HMIS and NFPA labels on any standard label stock. It imports product name, hazardous ingredients and HMIS/NFPA ratings to save time preparing labels. You can print pages of one particular MSDS label, or you can print labels for all of your products in one easy step.

MSDS Archiving

Under 29 CFR 1910.1020, OSHA requires a company to maintain MSDSs for 30 years after the last person to come in contact with the product has left the company. TERMS® provides the ability to easily archive and quickly retrieve MSDSs with the click of the mouse.

Inventory Capabilities

TERMS® offers flexibility to enter transactions or year-end inventory totals manually, or by importing from spreadsheets, mainframes or from an Enterprise system. It is customized for Tier II and Form R reporting by categorizing inventory under "maximum and average on-site", "used", "processed" or "manufactured". Allows importing of units of measure, storage containers, temperature and pressure. If the transaction feature is used, the software will calculate max on-site, average on-site, and number of days on-site for users.

Example of Chemical-Specific Information Entry Screen

EPA-Mandated Form R / Form A Report (313)

TERMS® prepares an EPA-MANDATED Form R or Form A Report in both print and magnetic media. It ties into the TERMS Inventory system to automate calculations and reduce report preparation time. At the same time it identifies Form R chemicals and compounds that are regulated by the EPA. It has a feature that segregates inventory information by "manufactured", "processed" and "otherwise used" categories while allowing for adjustments if needed. The system produces report summary sheets listing Form R totals for review prior to processing the actual report. It allows hazardous ingredient ranges and reports on average and maximum ingredient ranges. Its easy to use editing feature expedites form preparation. The software also considers de-minimis exemptions.

Example of the Tier II Compilation Screen

Federal and New Jersey State Tier II Reports (312)

TERMS® prepares Federal and NJ State forms. Reports are prepared listing products or hazardous ingredients. It ties into the TERMS® Inventory system to automate calculations and reduce time. It identifies Tier II reportable chemicals that are regulated. Updated biannually, the software allows hazardous ingredient ranges and reports on average or maximum ingredient ranges. Software includes the ability to change the thresholds to meet state threshold requirements. TERMS® automatically identifies five hazard codes, summary reports and expedites Tier II preparation.

CERCLA Spill Report (304)

Example of the CERCLA Reportable Products

TERMS® prepares the CERCLA Spill Report in the event that a chemical release exceeds the reportable quantity and requires notification of the National Response Center (NRC), State Emergency Reporting Center and the (LEPC). The software determines in seconds, if a spill is reportable to the NRC by automatically converting gallons to pounds. It identifies potential CERCLA reportable chemicals that are regulated by the EPA. Updated biannually, TERMS® prepares reportable product table listing the amount of chemicals required to trigger a spill report based upon your MSDSs in the system.

Extremely Hazardous Substance Report (302)

TERMS® instantly prepares an EHS (ExtremelyHazardous Substance) Report. The software identifies potential EHS reportable chemicals that are regulated by the EPA based upon your MSDSs in the system. Updated biannually.

Air Tracking Reports

TERMS® identifies Hazardous Air Pollutants (HAPs) and their maximum potential to emit. Updated biannually. The software tracks Volatile Organic Compounds (VOCs) and their maximum potential to emit. TERMS® also addresses the Clean Air Report/ CAA112(r) by identifying the chemicals that are reportable under the Risk Management Plans 112(r) List. Easy to access VOC and HAP information for quick references.

Example of the VOC Information Report	Example of the HAPS Emissions Report

Example of the Pennsylvania Hazardous Substance Report (PAHSS)

State Reports

TERMS® instantly prepares Pennsylvania Hazardous Substance Survey Form and the Maryland and Texas Workplace Chemical Lists. TERMS® also identifies chemicals regulated in CA, MA, MI, NJ and PA.

Multi-Level Password Security System

This feature ensures that the most sensitive information is secure by utilizing a multilevel security system. There are 6 levels of Security and the system can handle multiple administrators. Since anyone can enter as Level 0 (guest), the bulk of the company's employees will not need passwords, unless desired.

MSDS Data Entry and Importing Features

Example of MSDS HTML Hyper-linked ANSI Sections

 

Entering Material Safety Data Sheets into a MSDS Management software system is an important issue to address when opting for a computerized solution. MSDS data entry can be done by MAXCOM or the end-user. Manually keying MSDSs into a uniform, 16-section format, using a word processing program to create a free format, electronic transfers directly from the manufacturer's Internet site or CD, utilizing the MAXCOM MSDS Repository of over 200,000 MSDSs  and scanning with partial data entry are all available options. Our professional Data Entry Staff is very experienced in this specialized field since we process thousands of MSDSs a year. Quality assurance procedures are in place to improve the accuracy of your data including validating CAS #' s, random checks and reviewing MSDSs for questionable, missing or unreadable information. MAXCOM also offers MSDS Archiving and Updating Services in addition to contacting manufacturers to obtain missing MSDSs. Having MAXCOM  handle your data entry needs means that your time can be spent tending to other important issues.

MSDS conversion options include manual entry into a uniform, 16-section, ANSI format, scanning or electronic import of PDF, TIFF, GIF or other image formatted or text files from the manufacturer’s Internet site or CD-ROM.

MSDS Scanning

MSDS Scanning is one of the data entry options available to our customers. This can be done by the end-user, but MAXCOM also offers scanning as a service for those companies who don't have the time or manpower to manage this task. MSDS Scan utilizes your own scanner's TWAIN compliant drivers to directly scan into our database storage system. Quickly add MSDSs with ADF (Automatic Document Feed) options to better utilize your scanners abilities. Scan the document at the touch of a button. The View button allows you to view a full screen page of the MSDS.

Free MSDSs On The Web

If you have an Internet connection, you can utilize the MSDSs on the Web feature to import thousands of Manufacturers MSDSs directly into the program. MAXCOM provides and maintains these web links for easy access to Manufacturers MSDS information.

Add NetMSDS™

The NetMSDS Intranet/ Intranet application adds Intranet support for your TERMS®  software. NetMSDS™ provides enterprise wide Search, View and Print functionality for MSDSs (HTML, SGML, Text and TIFF,GIF, PDF images) from any Internet browser (Internet Explorer, Netscape). It reduces network traffic and speeds up data access.

New DHS Chemicals of Interest Reporting

We introduced new reporting capability for use with the Department of Homeland Security, Chemicals of Concern which consists of a list of 324 chemicals targeted to be potential associated with terroristic.  TERMS will identify your chemicals that appear on this report. 

Click here for more details on NetMSDS™

TERMS IS AVAILABLE IN A SQL SERVER VERSION